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ARTICLE IV - MEETINGS OF MEMBERS
1. Meetings of the members shall be held at the Association's Clubhouse on Sir Bradford Road, Camelot Forest, Tobyhanna Township, Monroe County, Pennsylvania, or at such other place within a ten-mile radius of the Clubhouse as may from time to time be fixed by the Board of Directors. 2. A general meeting of the members shall be held on a Saturday within ninety (90) days before the end of each fiscal year (December 31) when elections shall be held for open positions for the Board of Directors, to present the general operating and capital reserve budgets for the following year, and to transact such other business as may be properly brought before the membership. If the notice is sent by mail, it shall be deemed to have been given to the person entitled thereto when deposited in the United States mail. If the general meeting shall not be called and held within six (6) months after the designated time, any member shall be able to call such meeting by giving notice to all members. 3. A meeting shall be called in the spring to present the Annual Financial Review for the previous year and to transact such other business as may be properly brought before the meeting. 4. Special meetings of the members may be called at any time by the Board of Directors or members who have petitioned the Board with a minimum of ten percent (10%) of the votes which eligible voters of the Association are entitled to cast at the particular meeting. Upon receipt of the petition, it shall be the duty of the Secretary to fix the time of the meeting that shall be held not more than sixty (60) days after the receipt of the request. If the Secretary shall neglect or refuse to fix the time of the meeting, the person or persons calling the meeting may do so. Business transacted at all special meetings shall be confined to the topics stated in the call and matters germane thereto. 5. Unless a greater period of notice is required by statute in a particular case, written notice of every meeting of the members stating the time, place and object thereof, shall be given by, or at the direction of, the Secretary to each member of record, at least thirty (30) days prior to the day named for the meeting. In the case of an adjourned meeting, notice shall be at least 10 days. If the Secretary shall neglect or refuse to give notice of the meeting, the person or persons calling the meeting may do so. In the case of a special meeting, the notice shall specify the general nature of the business to be transacted. 6. If mail delivery is interrupted for a period in excess of fourteen (14) days, persons authorized or required to give notice of a meeting of members may, in lieu of any written notice, give notice of such meeting officially publishing notice in the local newspaper. 7. A meeting of members duly called shall not be organized for the transaction of business unless a quorum is present. The presence in person of ten percent (10%) of the lot owners entitled to vote shall constitute a quorum at all meetings of the members for the transaction of business except as may be otherwise provided by law or by the Articles of Incorporation. With said members present, a duly organized meeting can continue to do business until adjournment, notwithstanding the withdrawal of enough members to leave less than a quorum. If a meeting cannot be organized because a quorum has not attended, those present may, except as otherwise provided by statute, adjourn the meeting to such time and place as they may determine. Those who attend the second of such adjourned meetings, although less than a quorum, shall nevertheless constitute a quorum for the purpose of electing Directors and other matters set forth in the notice of the meeting. Written notice of such adjourned meeting stating that those members who attend shall constitute a quorum for the purpose of acting upon such business will be given to each member of record entitled to vote at such meeting at least ten (10) days prior to the day named for the adjourned meeting. 8. Every member of the Corporation shall be entitled to one vote for each lot owned, provided that such member is a member in good standing. Lots owned by the Corporation will also be entitled to one vote each per majority vote of the Board of Directors, cast by the Secretary or other member as assigned by the board . A member's vote may be cast by the member (elsewhere defined herein as the "owner") or by proxy vote. Proxies to vote may be given to and voted by:
No member shall sell his vote for money or anything of value. Upon request of a member, the books or records of membership shall be produced at any regular or special meeting of the Corporation. If at any meeting the right of a person to vote is challenged, the presiding Director shall require such books or records to be produced as evidence of the right of the person challenged to vote, and all persons who appear by such books or records to be members entitled to vote may vote. The right of a member to vote and his right, title, and interest in or to the Corporation or its property shall cease on the termination of his membership. 10. Voting shall be by ballot unless the open office is uncontested. 11. In advance of any meeting of members, the Board of Directors may appoint Judges of Election, who need not be members, to act at such meeting or any adjournment thereof. If Judges of Election are not so appointed, the presiding Director of any such meeting may, and upon the request of any member shall, make such appointment at the meeting. The number of judges shall be one or three. No person who is a candidate for office shall act as a judge. 12. For an expenditure or liquidation of assets in excess of twenty-five hundred dollars ($2,500.00), notification must be given to the entire membership at least thirty (30) days prior to the meeting at which a vote is to be taken. In the event of an emergency, the Board of Directors, by unanimous vote, may increase the amount to, but not to exceed, ten thousand dollars ($10,000.00). Any additional funding for this emergency must be approved by the general membership at a meeting. 13. Any member may contest any meeting not lawfully called or convened under these provisions. |
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Last updated 1/18/05 | ||