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No. 020804-R01 

Approved: 03/29/05

Revised: 06/01/2025

PURPOSE:

To provide the Board of Directors with a standard procedure for warning and fining owners who violate Deed Restrictions or Camelot Forest Conservation Association, Inc.’s Rules and Regulations or Policies.

PROVISIONS:

1.  The Board of Directors will confirm that a member is indeed in violation of the Association’s Rules and Regulations, Policies, Deed Restrictions, and/or Bylaws.

2.  The Board of Directors shall send to the member, via certified, and regular mail, and email if authorized a Warning Notice. This letter will request the owner to cease, undo, repair, make good on, reimburse costs, or any other means to remove the violation. The violator has 14 days   to remedy the violation or request a hearing with the Board of Directors, who shall then schedule a hearing on the matter.

3.  If, after 14 days the violation persists and no request for a hearing has been received the Board of Directors may impose fines as follows: The minimum fine of $250.00 for first offense, $500.00 fine for second offense, and $1,000.00 for third offense. The following exceptions are, Fireworks and Light Policy which have their own fine structure. Mail contact, as outlined in No.2, shall take place, noting the fine and providing notice of the violators’ possible exposure to additional fines and right to a hearing. 

4.  If a violator requests a hearing the Board shall schedule a hearing within thirty (30) days of the request. Only one continuance may be granted. At the hearing, the violator shall hear the evidence presented against them, be able to ask questions and present evidence in their defense. The hearing will be closed to the membership. The Board shall also be permitted to ask questions. The Board must issue a written decision within ten (10) days of the hearing, which may include the imposition of fines against the violator. The Board’s decision shall be final. This procedure shall be followed for subsequent violations, yet the Board shall be permitted to impose larger fines for violations.

5.  If a fine is imposed after notice and opportunity to be heard, said fines shall constitute an automatically-perfected statutory lien on the owner’s property. CFCA reserves the right to pursue civil remedies against the violator to collect unpaid fines in its sole discretion. 

6.  Special Note:  The cutting of trees without a permit will be cause for a fine subject to the procedures above, that may equal the approximate value of the trees cut but not less than $200.00 minimum.

7. If a property owner, who has been fined pursuant to the above procedures, lists said home for sale, all violations and fines will be disclosed on a resale certificate.

8. The Grievance process does not apply to fines.

Approved by the CFCA Board of Directors on this 1st day of June 2025